Have a waitlist after tickets sell out, or an event becomes full

Build an event registration and ticketing website with Event Smart so you can get online event registrations for events such as conferences, classes, workshops, nonprofit events, and more. Introduce the Waitlist Manager, and when an event becomes sold out, then it will enable a waitlist for your event and accept necessary information registration from interested attendees and add them to a list. It will then monitor events for spots that open up, and it will promote an interested attendee from the waiting list and ask them to confirm their registration.

Here is an example to help you understand how the Waitlist Manager can work for you:

1) The Waitlist Manager springs into action as soon as an event becomes sold out

2) It then collects a name and an email address from attendees that are interested (up to a limit that you choose)

3) Behind the scenes, it monitors an event for open spots, and when a spot opens up, then it reaches out to the next attendee in line through email and asks them to confirm their registration

Think of the Waitlist Manager as a personal assistant that helps keep your events at capacity.

Why Waitlist Manager?

What would it mean for you to have an events solution that worked for you around the clock?

Imagine no longer having to spend hours and hours dealing with paper registrations, hounding people for paper checks, or piecing together a bunch of different products to handle your event registrations. Think about the time that you would save knowing that your event registrations were being taken care of right from your Event Smart website.

What would you do with that found time?

Wouldn’t it feel great to know that with your next event, your website could collect attendee registrations and securely process payments for you? And if an attendee canceled, then the Waitlist Manager could promote another interested attendee from a Waitlist and automatically reach out to them so they could confirm their registration.

And before your event, you could create an attendee list in just a few clicks from your Event Smart dashboard, so you are ready to go for your event.

Choose Event Smart and the Waitlist Manager right now and move forward with your events today.

Our event organizers choose the Waitlist Manager for Event Smart so they can collect details from interested attendees for full and sold out events and automatically promote new attendees when existing guests cancel.

How do I get started with Waitlist Manager for my online event registrations?

Are you already using Event Smart for your online event registrations? You can purchase the Waitlist Manager feature upgrade for Event Smart on this page while logged into your account on EventSmart.com. The Waitlist Manager can be found in your Event Smart dashboard → Events and then click on an event, and you’ll see the Waitlist Manager about mid-way down the screen for the event editor.

Want to use Event Smart and Waitlist Manager for your online event registrations?

Here are the steps to move forward with Event Smart and the Waitlist Manager right now.

1) Join other event organizers who prefer Event Smart and start your complimentary two-week trial today

 

2) Afterward, you’ll be logged into your new website on EventSmart.com and, a welcome email will be sent to your email address

3) Follow the quick start guide for Event Smart to get up and running quickly with your events through Event Smart and Waitlist Manager

Frequently asked questions about the Waitlist Manager feature upgrade

What does the Waitlist Manager do when an event becomes full?
The Waitlist Manager takes care of 3 critical tasks for you:
1) When an event becomes full, it begins to collect a name and email address from interested attendees
2) It monitors an event for an open spot
3) As soon as a spot opens up from an attendee cancellation, then it will immediately email the next attendee in line on the event waitlist and ask them to confirm their registration

Can I control how many spaces are available on a waitlist?
Yes, you can set this number through the event editor, and once an event is sold out, then the Waitlist Manager will collect information up to the limit that you set. For example, if you set a limit of 5 attendees, then it will get a name and email address for up to 5 attendees.

I understand that the Waitlist Manager can promote attendees from a waiting list for me, but I want to approve a handful of attendees manually. Can I do that?
Yes, the Waitlist Manager is flexible, and you can set a number of attendees that you want the system to promote automatically. You can also set another number for the number of attendees that you want to promote manually.

For example, if you have a total of 10 spots on the waitlist, then you can have the system promote up to 5 attendees automatically, and then you can manually promote the remaining 5 attendees. And if you wanted more control over the attendee promotion process, then you could set the auto-promote value to a lower value or turn it off and then you would manually promote the attendees that you want to attend your event.

What if I get stuck or need some help?
We understand that as a busy professional, you need an events solution that allows you to focus on your events. To help you get up and running quickly, we’ve created a getting started guide for Event Smart that takes you from setting a timezone on your website through publishing your first event. And we have a help center for Event Smart that has answers to other questions. We’ll even proactively check-in with you about getting your first event published. If you get stuck or have a problem, then you can send us an email, and we’ll help you get moving forward again.