Event Check-in Mobile Apps

Scan QR or bar codes using your mobile device to check in guests at the door and track attendance; easy guest check-in or check-out process with a scan of the ticket or the push of a button.

Our event app allows you to transform your Android and/or Apple mobile device into an on-site attendee management tool. The event app gives event organizers and managers the ability to validate tickets by scanning bar and QR codes during event check-in.

Track the attendance of your guests in real time and have it compiled with Event Smart’s attendance list.

Our free event mobile apps are offered by our sister platform, Event Espresso.

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Requirements :

• Apple: iOS version 9+
• Android: KitKat version 4.1+
• Scan Tickets & Check-in Attendees upgrade for check-in/out by name or scanning bar/qr codes

Optional:

• Advanced Printable Tickets – to edit the default ticket template designs
• Customized Printable Tickets – to create custom event ticket designs for each event that can include ticket selection, advertising and discount from sponsors, and future events.

Benefits of using the Event Apps include:

• Search for attendee and guests’ names and check them in from the app
• Speed up registrations at the door, by using your mobile device to scan attendee tickets, instead of using a paper list
• Integrates in real-time with the attendee list in Event Smart, within your own website
• Contactless and paperless way of checking guests in
• Easily view registration/guest info, such as:
• Attendee list per datetime
• Ticket purchases
• Payment status
• Check-in status
• Allows for multiple event check-in “stations”. Eg, use multiple Android/iPhone devices to log into to the same attendee or guest list so employees can check-in attendees using multiple different devices
• Mobile-to-mobile QR Code scanning helps to keep your events “ Green ” by providing an environmentally friendly ticketing solution
• Our apps’ unique feature makes your organization efficient and innovative with easy access to event info, such as:
• Event guest list
• Venue info
• Datetimes
• Registration totals
• Capacity statistics

How do I get started with Customizable Tickets and Confirmation Emails, plus Barcode Scanning and Check-in Tracking for my online event registrations?

Are you already using Event Smart for your online event registration? You can purchase the Customizable Tickets and Confirmation Emails, plus Barcode Scanning and Check-in Tracking feature upgrade for Event Smart on this page while logged into your account on EventSmart.com. Ticketing will then be immediately enabled on your Event Smart website. You can edit tickets through your Event Smart dashboard → Messages & Tickets→ Default Message Templates. Then look for the Ticket template and click on Registrant.

Want to use Event Smart and Customizable Tickets and Confirmation Emails, plus Barcode Scanning and Check-in Tracking for your online event registrations?

Here are the steps to move forward with Event Smart and the Customizable Tickets and Confirmation Emails, plus Barcode Scanning and Check-in Tracking today.

1) Join other event planners who prefer Event Smart and start your complimentary two-week trial right now

Billing information is not required to start your complimentary 2-week trial of the business plan for Event Smart.

2) Afterward, you’ll be logged into your new website on EventSmart.com and, a welcome email will be sent to your email address

3) Follow the quick start guide for Event Smart to get up and running quickly with your events through Event Smart and Customizable Tickets and Confirmation Emails, plus Barcode Scanning and Check-in Tracking

Event Mobile Apps for Barcode and QR Code Ticket Scanning and Check-in or Check-out Guests Attendance Tracking

Installation for Apple Devices

The Event Espresso (EE4) app can be downloaded and installed on your iPad and iPhone devices from the iTunes store:

Logging in

1. Once the app is installed on your iOS device, click on the “Event Espresso” icon.
2. Enter your Event Smart credentials into the login screen.

– Website URL: This is your Event Smart website- Login ID: This is your username or email address- Password: This is your password

Scanning Tickets

You have two options when scanning tickets. You can scan tickets for a specific event or any event. Please note, the Scanning & Check-in upgrade is required for scanning tickets.

Scanning tickets for a specific event:Click the “Scan” button in the top-right corner of the selected event screen to start scanning tickets for that event.

Scanning tickets for ANY event:Click the “Scan” button in the top-left corner of the screen to start scanning tickets for an event.

Next, you will see the “Camera View” within a modal window when the “Scan” button is pressed. Just place the device’s camera over the ticket, centered above the Barcode or QR code:

When a ticket is successfully (or unsuccessfully) scanned, the camera view will change to show the info about the attendee and display a green (or a red) image:

Frequently asked questions about check in apps and Event Smart

How are tickets generated for an attendee? A ticket is created using the Primary Registrants information, and this is the person finishes the event registration. If the primary registrant chooses multiple quantities, then their ticket will be valid for the number of registrations that were made. For instance, if someone registers for three, then they’ll receive three tickets through email after a successful event registration.

How do group registrations work with ticketing? When the Personal Information Question Group is enabled for Additional Registrants through the lower right of the event editor, then a ticket will be created for each attendee that registers. This means that each attendee will receive their own ticket with a unique QR code and a unique barcode through email.

Can I create custom tickets for various events? Yes, you can create different ticket templates and assign them to different events.

Are barcodes on event tickets supported? Yes, a barcode will automatically be created and added to the attendees ticket. You’ll have the flexibility to scan a QR code using a mobile phone or a scan a barcode using a 2D barcode scanner for fast check-in into an event.

What devices are supported by the mobile apps? An Android phone or an iOS device like an iPhone or iPad can be used for check-in. The check-in processes communicate with your Event Smart website in real time, so an active internet connection is required.

What kind of barcodes are supported? These barcode types are supported by the Barcode Scanner:- code39- code93 (this is the default)- code128- data matrix

Which barcode scanner do I need to scan my attendee tickets? You are free to choose a barcode scanner that you like. It needs to support 2D scanning. If you need some suggestions, then take a look at some 2D barcode scanners on Amazon.com.

What if I get stuck or need some help? We understand that as a busy professional and planner, you need an events solution that allows you to focus on your events. To help you get up and running quickly, we’ve created a getting started guide for Event Smart that takes you from setting a timezone on your website through publishing your first event. And we have a help center for Event Smart that has answers to other questions. We’ll even proactively check-in with you about getting your first event published. If you get stuck or have a problem, then you can send us an email, and we’ll help you get moving forward again.